Reimbursement Policy

Meal Reimbursement: Please be considerate when using the NS program’s limited funds. The reimbursement amounts listed below provide reasonable spending guidelines. It is not necessary to spend up to the limit on every event. Please note the maximum reimbursable amounts include beverages, tax and tip. Tips over 18% are not reimbursable even if the total falls below the limit. Please email your receipts to Lucita and indicate the attendees. Do not hand in your receipt in person.

Formal Seminar Speakers
•    Faculty or Student hosted dinner: max of $300 (per person limit is based on # of attendees)
For example:
3 dinner attendees = $81/person
4 dinner attendees = $75/person
5 dinner attendees = $60/person
6 dinner attendees = $50/person
etc.
•    Student lunch: $25 per person with a maximum of 7 attendees including the guest speaker ($175 max).

1st Year Students and Faculty Dinner: Limit is $25/person. Policy allows alcohol to be reimbursed at a 50/50 ratio to food.

Informal Seminars: No reimbursements

Student Advisor-Advisee Quarterly Meetings: $17 per person once each quarter. Note: One meal per person. To-go meals cannot be added on after dining in, even if the total reimbursement amount falls below the limit.

Advanced Course Meals: Meals will not be subsidized.

Admissions
•    Student interview dinners (Thursday, Friday, Saturday): $25.00 per person with no maximum number of participants. Please note: Tips in excess of 18% of the bill is not reimbursable. Meal limits include transportation costs such as taxi travel and parking expenses.
•    Student social gathering: Reimbursement limit $400.00. Please note, policy allows alcohol to be reimbursed at a 50/50 ratio to food. Reimbursement limited to food/utensils and beverages only.

Beginning of Year Student Welcome Event: Total Reimbursement amount: $400. Please note, policy allows alcohol to be reimbursed at a 50/50 ratio to food. Reimbursement limited to food/utensils and beverages only.

Honoraria for seminar speakers
•    Formal seminar speakers:  $200
•    Informal seminar speakers:  no honoraria (with a few exceptions to be approved by Program Director)

Travel Reimbursement: A copy of your bank statement/credit card statement will be required to verify payment for your airline ticket if your ticket does not show the total amount of the ticket and does not provide adequate proof of payment.